We are looking for a Office Coordinator to join our team in Sofia.
In this role you will:
- Manage all general Office tasks to ensure a smooth day-to-day running of the office.
- Manage the biometric and access control systems (fingerprint and access cards), HelpDesk system, taxi services, and visitor registration in line with company policies.
- Supervise the parking allocation process and maintain accurate records for staff, guest, and supplier parking slots.
- Handle all incoming and outgoing correspondence.
- Cooperate with Security.
- Keep in order company-related agreements, invoices, guarantees and protocols.
- Ensure compliance with all company policies, procedures, and guidelines.
- Conduct routine inspections, manage office stock, and oversee storage organization.
- Order, track, and distribute office supplies, groceries, and stationery.
- Manage office furniture inventory and utilization.
- Maintain the condition of the office and arrange necessary technical repairs.
- Allocation of office space and equipment (furniture, seating).
- Act as a point of contact and communicate on behalf of the Office Operations Management.
- Monitor and inspect cleaning conditions at the office.
- Replace colleagues during their vacations, sick leaves, and other absences.
- Deal with customer complaints or issues.
- Suppliers management and supervision.
- Assist with daily purchases.
- Other direct managers assigned duties.