Join our team as an Office Coordinator and play a pivotal role in ensuring the smooth and efficient operation of our office environment. You'll be at the forefront of maintaining an organized workspace, facilitating seamless administrative processes, and upholding our commitment to excellence.
We are looking for an organized, punctual and responsible person to assist the Office Management team providing office support services in daily work.
Key responsibilities:
- Manage daily work at Evolution reception
- Greet, assist, and/or direct the public to the appropriate host employee
- Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries, receive/register and send mail and cargos from/to company parties or partners
- Manage Biometric (finger-print) system, taxi service, visitors' sign-up system, and register visitors in line with the policy
- Cooperate with Security
- Coordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.
- Ensure compliance with all company policies, procedures, and guidelines
- Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms
- Deal with customer complaints or issues
- Suppliers management and supervision
- Assist with daily purchases
- Other direct managers assigned duties