- Provide office support services to ensure efficiency and effectiveness within Evolution office.
- Greet, assist, and/or direct the public to the appropriate host employee.
- Dealing with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive/register and send mails and cargos from/to company parties or partners.
- Manage Biometric system, taxi service, visitors’ sign-up system and register visitors in line with the policy.
- Manage and supervise plants & gardening service.
- Ensure that the Reception area are kept tidy and clean always;
- Cooperate with Security.
- Maintain the condition of the office and arrange necessary technical repairs via ticketing system, manage performance.
- Maintain general office tidiness and supervision of cleaners.
- Co-ordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc.
- Pre-approve all office related orders with Office Manager.
- Check and ensure that coffee, vending machines and other office equipment are in working condition, arrange technical maintenance if required.
- Monitor office supplies inventory and take care of groceries and water supplies in the office- place order, control deliveries, and go for shopping if needed, prepare expense reports.
- Ensure compliance with all company policies, procedures, and guidelines.
- Assist with Real Estate questions.
- Take care of maintaining office in terms of construction works/repainting works, furniture inventory/selling/utilization/ordering and maintenance of existing.
- Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms.
We are hiring: Office Coordinator
Job Description
Qualifications
- Secondary education
- Good knowledge of Polish and English
- High sense of responsibility, punctuality, accuracy, and attention to details.
- The ability to accurately fulfil the direct management orders and work tasks.
- Tact and discretion, for dealing with confidential information.
- Multitasking- flexible and adaptable approach to work, the ability to work with fast-paced, ever-changing environment.
- The ability to work independently and in a team, great communication skills.
Additional Information
- We make games
- Modern office in the city center next to the subway station: Rondo Daszyńskiego, Warszawa
- Environment tailored to allow you to realize your full potential
- Awesome mix between all benefits of a large company and all advantages of creative startup culture
- Tailor-made career program and many opportunities to grow and prove yourself
- Social Benefits - Multisport card, Medicover
At Evolution, we have implemented Whistleblower Protection Policy and provide secure and confidential channels for reporting legal or ethical concerns, available to anyone with a direct or indirect work relationship with the Company, including current and former Employees, Candidates, Shareholders, Contractors, Service Providers, Trainees, Entrepreneurs, and their proxies. To submit a report, please contact us via our dedicated whistleblowing channel at whistleblower@evolution.com