Join our team! We seek a talented bilingual receptionist (English-Spanish).This opportunity requires working on-site at our Medellín, Colombia location.
Responsibilities:
- Greet, assist, and/or direct all visitors including customers, newcomers, clients and vendors to host employees
- Ensure that the reception area are kept tidy and clean always
- Update calendars and schedule meetings
- Top management visits/meetings organization
- Random Reservations/bookings
- Incoming & outgoing correspondence
- Management of recycling and creating Eco-friendly environment
- Office related taxi services & transfers
- Music scheduling in reception and canteen (if applicable)
- Daily security questions, cooperation with security guards
- Order front office supplies and maintain in stock
- Swiped On system daily maintenance
- JIRA, ticket monitoring, re-assigning
- Document flow for incoming/outgoing mails & cargo (Post Office, International courier services)
- Bio Star fingerprint access system, Access Cards, control of resignation files/ file administration in terms of Office Management needs
- Assisting other administrative staff with overflow work, including word processing, data entry and research.
- Additional projects based on Office Management needs
- Perform his/her duties in accordance with standards and procedures established by the company
- Comply to Internal Policy and instructions
- Perform job obligations in proper, high quality and timely manner
- Perform his/her duties in accordance with standards and procedures established by the company
- Comply to Internal Policy and instructions
- Perform job obligations in proper, high quality and timely manner
- Ensure compliance and accuracy of the provided information
- Timely execution of any other reasonable tasks provided by the Direct Manager falling within the held position
- Replace colleagues during their vacations, sick leaves and other absences, provided that replacement take place during working time and shall not be considered as additional work
- Ensure full attendance at trainings and workshops necessary for job assignments according to the development plan and request of the Direct Manager
- Be Care for assigned work resources and items
- Carry out the activities related to person safety
- Request the manager to provide timely and accurate job assignments and to secure necessary resources for execution of job responsibilities and tasks.
- Provide the manager proposals for work improvement.
*The above description denotes some of the specific characteristics which are necessary to perform the principal functions of the job and are not intended to be a description of all the work requirements that may be inherent in the position.